50 Real Estate Virtual Assistant Tasks To Delegate

A Brief Explanation of What a Virtual Real Estate Assistant Is

A real estate virtual assistant is a virtual assistant that helps real estate professionals. This allows agents, managers, home stagers, and investors to focus on what they love and do best.

real estate virtual assistant tasks

virtual real estate assistant is like a Swiss army knife – she will call the office to expedite the issuance of that crucial certificate, and then write a newsletter to your recipients. And what exactly can you delegate to a virtual assistant?

Also Read: All about the Real Estate Virtual Assistant

Also Read: What Is Real Estate Virtual Assistant

Also Read: 50 Real Estate Virtual Assistant Tasks To Delegate

real estate virtual assistant administrative tasks

1. Effectively managing your email inbox allows you to keep your communications organized and prioritized, which increases your work efficiency because you don’t have to get distracted by unimportant emails.
2. Finding and hiring subcontractors – Imagine that the house you just bought needs a little renovation. Wouldn’t it make your job easier to gather a list of recommended contractors and their quotes?
3. Coordinating your work with a photographer, home stager or surveyor saves you time, allowing you to focus on other important aspects of your work.
4. Preparing applications for certificates – no more time-consuming paperwork!
5. Contacting offices regarding certificates – before you know it, it’s already 7:00 PM? Don’t worry, we’ll sort it out for you in the morning 🙂
6. Preparation of contracts, reports, handover protocols , i.e. all additional documents that will be useful during the transaction.
7. Help recruit new agents when you want to scale your office, any help is worth its weight in gold.
8. Monthly invoice collection for the accountant – the 10th is getting closer and you have a presentation all day? We’ll take care of it!
9. Issuing sales invoices . Unless you don’t want to give up this pleasant task, then I understand 🙂
10. Managing a company budget – do you feel like your expenses have grown dangerously? Let’s take step 1 ⭢ budget.
11. Finding ways to save on company expenses so that expenses do not grow as fast as revenues.

Tasks related to offers

1. Checking the offer and transaction prices of real estate , because wouldn’t it be easier if you only received a report without spending 2 hours on it?
2. Descriptions for offers – I fully understand that this may not be your favorite thing about this job 🙂
3. Ad layouts can be your differentiator among other offers on a competitive market.
4. Asari, Esti support – let us know which offer is disappearing from the market and we will take care of the rest.
5. Managing documents needed for transactions . Imagine having everything ready 3 days before your visit to the notary? Wouldn’t the world be more beautiful? 🙂
6. Publish your offers on the website . If you do it manually, let us reclaim at least 2 hours a month for you.

Customer service related tasks

1. Search for offers for clients looking for , to save you time on presentations and meetings with clients.
2. Responding to inquiries from real estate portals – you don’t have to do it all yourself.
3. Sending offers to customers looking for – faster contact with customers = faster transaction (hopefully!).
4. Creating interest reports for clients selling or renting . This way you will show them that you have your finger on the pulse.
5. Collecting feedback, opinions, references from customers . Unless you prefer to do it yourself 🙂
6. Research and sending gifts to customers after the transaction – it’s worth being remembered, right?

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Social media

1. The social media virtual assistant developing a content publishing calendar so that your profiles attract attention with interesting content.
2. Creating engaging posts for social media (Facebook, Instagram, LinkedIn). No more hours spent on a blank sheet of paper!
3. Editing reels – you’re used to recording but editing makes you sick? We’ll take care of it!
4. Publish stories in case you have more important things to do in the morning and want to stay up to date with your audience.
5. Analyze and report on your publication results so you know if your content is bringing you closer to achieving your goals.
6. Responding quickly and empathetically to messages or comments strengthens your online presence and builds a positive image in the eyes of customers.
7. Creating content for a paid campaign when you want to invest in advertising on Facebook or Instagram.
8. And if your brand doesn’t have social media profiles yet, we’ll be happy to set them up for you !

Blog entries

1. Want to attract potential customers to your website? Creating blog posts is a great idea!
2. Do you like writing but are tired of searching for topics? We will prepare a list of ideas for engaging content for you.
3. Improving your existing content for SEO will increase your site’s visibility in search results and attract new people.
4. Reusing blog posts , because why not save time and increase the reach of good content?

Website related tasks

1. Texts for www pages . If you want to refresh your page, I will be happy to help you write the content.
2. Landing page texts , especially when you are selling a development investment.
3. Publishing posts in WordPress so you don’t have to waste time on it.

Newsletters

1. Planning newsletter topics – no more “I don’t know what to write about” problems.
2. Writing newsletters and attractive promotional emails – keep your subscribers up to date with news and turn recipients into customers.
3. Monitor your newsletter performance to stay up to date with results.

Youtube

1. YouTube Video Descriptions – Delegate this to make sure your latest YouTube video is positioned properly.
2. Editing simple videos for YouTube – we will remove unnecessary breaks, add music and subtitles!
3. A plan of topics for publication – we will be happy to prepare it for you 🙂

Google My Business

1. Constantly updating your business card so you don’t have to remember if anything needs to be changed.
2. Introducing and updating your real estate listings, because why not use an additional promotion channel?
3. Post topic suggestions. Posts are a great way to position yourself locally.
4. Create and publish posts if you care about local customers.

Project management

Do you have an idea for a new service, digital product or need to coordinate the acquisition of multiple documents? Let us help you and save you time.

Procedures

If it weren’t for procedures, I wouldn’t have written this post 🙂 Procedures and structured processes are your best friend if you want to earn more, but not at the expense of time for yourself or your family.